Key Strategies to Overcome Cost Overruns Issues in Building Maintenance Management

  • Authors

    • Sylvia Gala Mong
    • Sarajul Fikri Mohamed
    • Mohd Saidin Misnan
    2018-05-22
    https://doi.org/10.14419/ijet.v7i2.29.13330
  • Building maintenance, budget, cost uncertainties, maintenance resources, maintenance strategies

  • Abstract

    The building maintenance is a crucial part of the life cycle of the building. The maintenance strategies are planned to maintain the condition of the building for specified functions. The maintenance planning requires a comprehensive assessment in determining the effectiveness of building performance, especially in the maintenance budgets planning process. The effective budget preparation will reduce the risk of cost overruns and help the organization to execute the repair works efficiently with sufficient resources. This study attempts to identify the issues related to maintenance cost and proposed the key strategies for improving the sustainable building maintenance budgeting in dealing with the cost overruns. This paper utilizes a qualitative approach through a literature review of secondary data from previous studies. The proposed cost model of maintenance strategies will be used as a basis for further investigation and validation towards promoting the sustainable building maintenance management. The studies identified the push factors that influence the maintenance cost; human factors, tools and equipment, spare parts and materials, funds allocation and available information. Each of the push factors needs to be well-considered to ensure that the maintenance activities can be done efficiently and to avoid the issues of cost overruns.

     

     

  • References

    1. [1] Ali, A. S., Kamaruzzaman, S. N., Sulaiman, R., & Cheong Peng, Y. (2010). Factors affecting housing maintenance cost in Malaysia. Journal of Facilities Management, 8(4), 285-298. doi:10.1108/14725961011078990

      [2] Au-Yong, C. P., Ali, A.-S., Ahmad, F., & Chua, S. J. L. (2017). Influences of key stakeholders’ involvement in maintenance management. Property Management, 35(2), 217-231. doi:10.1108/pm-01-2016-0004

      [3] Au-Yong, C. P., Ali, A. S., & Ahmad, F. (2014a). Preventive Maintenance Characteristics towards Optimal Maintenance Performance: A Case Study of Office Buildings. World Journal of Engineering and Technology, 02(03), 1-6. doi:10.4236/wjet.2014.23B001

      [4] Au-Yong, C. P., Ali, A. S., & Ahmad, F. (2014b). Significant Characteristics of Scheduled and Condition-Based Maintenance in Office Buildings. Journal of Performance of Constructed Facilities, 28(2), 257-263. doi:10.1061/(asce)cf.1943-5509.0000432

      [5] Au-Yong, C. P., Ali, A. S., & Ahmad, F. (2016). Enhancing building maintenance cost performance with proper management of spare parts. Journal of Quality in Maintenance Engineering, 22(1), 51-61. doi:10.1108/jqme-01-2015-0001

      [6] Bahr, C., & Lennerts, K. (2010). Quantitative validation of budgeting methods and suggestion of a new calculation method for the determination of maintenance costs. Journal of Facilities Management, 8(1), 47-63. doi:10.1108/14725961011019076

      [7] Banister, D. (2008). The sustainable mobility paradigm. Elsevier.

      [8] Browne, K. (2005). Snowball sampling: using social networks to research nonâ€heterosexual women. International Journal of Social Research Methodology, 8(1), 47-60.

      [9] Chanter, B., & Swallow, P. (2007). Building Maintenance Management (2nd Edition ed.): Blackwell Publishing.

      [10] Ding, S.-H., & Kamaruddin, S. (2014). Maintenance policy optimization—literature review and directions. The International Journal of Advanced Manufacturing Technology, 76(5-8), 1263-1283. doi:10.1007/s00170-014-6341-2

      [11] Engkasan, J. P., Ehsan, F. M., & Chung, T. Y. (2011). Ability to return to driving after major lower limb amputation. Journal Rehabilitation Medicine, 44, 20-23.

      [12] Faremi, O., Adenuga, O., Dada, M., & John, B. (2014). Factors Affecting Maintenance Cost of Institutional Buildings. Paper presented at the 9th Unilag Annual Research Conference and Fair, University of Lagos, Nigeria.

      [13] Flores-Colen, I., & de Brito, J. (2010). A systematic approach for maintenance budgeting of buildings façades based on predictive and preventive strategies. Construction and Building Materials, 24(9), 1718-1729. doi:10.1016/j.conbuildmat.2010.02.017

      [14] Gupta, P., Gupta, S., & Gandhi, O. P. (2014). Annual maintenance budget estimation for a plant system. Journal of Quality in Maintenance Engineering, 20(2), 193-210. doi:10.1108/jqme-04-2013-0015

      [15] Hamzah, S., & Kobayashi, K. (2013). Utilizing Mid-long Term Maintenance Management Policy for Sustainable Maintenance of Infrastructure Facilities. Procedia Environmental Sciences, 17, 478-484. doi:10.1016/j.proenv.2013.02.062

      [16] Hon Yin Lee, H., & Scott, D. (2009). Strategic and operational factors' influence on the management of building maintenance operation processes in sports and leisure facilities, Hong Kong. Journal of Retail & Leisure Property, 8(1), 25-37. doi:10.1057/rlp.2008.29

      [17] Hopland, A. O., & Kvamsdal, S. F. (2016). Optimal maintenance scheduling for local public purpose buildings. Property Management, 34(2), 120-135. doi:10.1108/pm-01-2015-0002

      [18] Kamaruzzaman, S. N. B., Zawawi, Z. A., Khalid, M. K. A., Ahmad, N. A., Zahari, N. F., Agus Salim, N. A., . . . Chua, S. J. L. (2016). Operation And Maintenance In Facilities Management Practices: A Gap Analysis In Malaysia. MATEC Web of Conferences, 66. doi:10.1051/matecconf/20166600116

      [19] Kelly, A. (2006). Managing Maintenance Resources.pdf.

      [20] Khan, S., Anuar, M. A., & Malik, M. F. (2014). Review of short term and long term performance of initial public offering. Sains Humanika, 2(3).

      [21] Koussaimi, M. A., Bouami, D., & Elfezazi, S. (2016). Improvement maintenance implementation based on downtime analysis approach. Journal of Quality in Maintenance Engineering, 22(4), 378-393. doi:10.1108/jqme-12-2013-0081

      [22] Kurdia, M. K., Abdul-Tharim, A. H., Jaffar, N., Azli, M. S., Shuib, M. N., & Ab-Wahid, A. M. (2011). Outsourcing in Facilities Management- A Literature Review. Procedia Engineering, 20, 445-457. doi:10.1016/j.proeng.2011.11.187

      [23] Lai, J. H. K. (2010). Building operation and maintenance: education needs in Hong Kong. Facilities, 28(9/10), 475-493. doi:10.1108/02632771011057206

      [24] Lai, J. H. K. (2010). Operation and maintenance budgeting for commercial buildings in Hong Kong. Construction Management and Economics, 28(4), 415-427. doi:10.1080/01446190903365665

      [25] Lai, J. H. K., & Yik, F. W. H. (2006). Knowledge and perception of operation and maintenance practitioners in Hong Kong about sustainable buildings. Facilities, 24(3/4), 90-105. doi:10.1108/02632770610649368

      [26] Lateef Olanrewaju, A., Idrus, A., & Faris Khamidi, M. (2011). Investigating building maintenance practices in Malaysia: a case study. Structural Survey, 29(5), 397-410. doi:10.1108/02630801111182420

      [27] Lee, H. H. Y., & Scott, D. (2009). Overview of maintenance strategy, acceptable maintenance standard and resources from a building maintenance operation perspective. Journal of Building Appraisal, 4(4), 269-278. doi:10.1057/jba.2008.46

      [28] Limited, D. T. T. (2015). The importance of optimizing maintenance management for efficient operations. In.

      [29] Lind, H., & Muyingo, H. (2012). Building maintenance strategies: planning under uncertainty. Property Management, 30(1), 14-28. doi:10.1108/02637471211198152

      [30] Modgil, S., & Sharma, S. (2016). Total productive maintenance, total quality management and operational performance. Journal of Quality in Maintenance Engineering, 22(4), 353-377. doi:10.1108/jqme-10-2015-0048

      [31] Mohd-Noor, N., Hamid, M. Y., Abdul-Ghani, A. A., & Haron, S. N. (2011). Building Maintenance Budget Determination: An Exploration Study in the Malaysia Government Practice. Procedia Engineering, 20, 435-444. doi:10.1016/j.proeng.2011.11.186

      [32] Newman, P. (2006). The environmental impact of cities. Environment and Urbanization, 18(2), 275-295.

      [33] O. A. Adenuga, M. B. O., & A.A. Raheem. (2010). Effective Maintenance Policy as a tool for Sutaining housing stock in Downturn Economy.pdf. Journal of Building Performance.

      [34] Parida, A., & Chattopadhyay, G. (2007). Development of a multiâ€criteria hierarchical framework for maintenance performance measurement (MPM). Journal of Quality in Maintenance Engineering, 13(3), 241-258. doi:10.1108/13552510710780276

      [35] Parida, A., Kumar, U., Galar, D., & Stenström, C. (2015). Performance measurement and management for maintenance: a literature review. Journal of Quality in Maintenance Engineering, 21(1), 2-33. doi:10.1108/jqme-10-2013-0067

      [36] Rahmat, I., & Shah Ali, A. (2010). The effects of formalisation on coordination and effectiveness of refurbishment projects. Facilities, 28(11/12), 514-525. doi:10.1108/02632771011066576

      [37] Salleh, B. S., Rahmat, R. A. O., & Ismail, A. (2015). Expert System on Selection of Mobility Management Strategies towards Implementing Active Transport. Procedia-Social and Behavioral Sciences, 195, 2896-2904.

      [38] Salonen, A., & Deleryd, M. (2011). Cost of poor maintenance. Journal of Quality in Maintenance Engineering, 17(1), 63-73. doi:10.1108/13552511111116259

      [39] Sani, S. I. A., Mohammed, A. H., Misnan, M. S., & Awang, M. (2012). Determinant Factors in Development of Maintenance Culture in Managing Public Asset and Facilities. Procedia - Social and Behavioral Sciences, 65, 827-832. doi:10.1016/j.sbspro.2012.11.206

      [40] Shah Ali, A. (2009). Cost decision making in building maintenance practice in Malaysia. Journal of Facilities Management, 7(4), 298-306. doi:10.1108/14725960910990044

      [41] Sheikhalishahi, M., Pintelon, L., & Azadeh, A. (2016). Human factors in maintenance: a review. Journal of Quality in Maintenance Engineering, 22(3), 218-237. doi:10.1108/jqme-12-2015-0064

      [42] Shohet, I. M. (2003). Building evaluation methodology for setting maintenance priorities in hospital buildings. Construction Management and Economics, 21(7), 681-692. doi:10.1080/0144619032000115562

      [43] Simões, J. M., Gomes, C. F., & Yasin, M. M. (2011). A literature review of maintenance performance measurement. Journal of Quality in Maintenance Engineering, 17(2), 116-137. doi:10.1108/13552511111134565

      [44] Small, K. A., & Gomez-Ibanez, J. A. (2008). Urban transportation. Handbook of regional and urban economics, 3, 1937-1999.

      [45] Várhelyi, A., Kaufmann, C., & Persson, A. (2015). User-related assessment of a Driver Assistance System for Continuous Support – A field trial. Transportation Research Part F: Traffic Psychology and Behaviour, 30, 128–144.

      [46] Yusuf, G. A., Mohamed, S. F., Yusof, Z. M., & Misnan, M. S. (2013). Role of Building Services Quantity Surveyors in Managing Cost of Green Buildings. Advanced Materials Research, 689, 71-74. doi:10.4028/www.scientific.net/AMR.689.71

  • Downloads

  • How to Cite

    Gala Mong, S., Fikri Mohamed, S., & Saidin Misnan, M. (2018). Key Strategies to Overcome Cost Overruns Issues in Building Maintenance Management. International Journal of Engineering & Technology, 7(2.29), 269-273. https://doi.org/10.14419/ijet.v7i2.29.13330

    Received date: 2018-05-26

    Accepted date: 2018-05-26

    Published date: 2018-05-22