Records Surveys and the Management of Public Registry
-
2018-07-04 
https://doi.org/10.14419/ijet.v7i3.7.16387
-
Records surveys, record management, Good Governance, Accountability -
Abstract
This study investigates the role of records surveys in the management of public registry. The ultimate goal was to know how effective records surveys in enhancing records management practices in organizations. This study uses interview as an instrument to achieve the desired goals, to inculcate a sound record management practice in the public registry. Records surveys are a critical exercise aimed at achieving proper records management practices. This is because the amount of records in an organization is growing rapidly. Managing growth and the variety of content and location is a complex process. Records surveys are indispensable as a benchmark to make an effective records management practice.Â
Â
Â
-
References
[1] Barata, K., Cain, P., & Serumaga, M. From accounting to accountability: Managing accounting records as a strategic resource: Zimbabwe: A case study, London, United Kingdom: International Records Management Trust. 2000.
[2] Read, J. & Ginn, L . Records Management. 8th. ed., Ohio: Thomson South-Western.2007.
[3] Mazikana, P. The cost of failure of African nations to manage records effectively. Association of Commonwealth Archivists and Records managers. 2000. Retrieved December 16, from:http://www.acarm.org/publications/costs.html
[4] Abioye, A. Court records management and efficient administration of justice in Nigeria, African Journal of Library, Archives and Information Science. 2014;24(1):27-39. Retrieved December 16, from: http://cel.webofknowledge.com/InboundService.do?product=CEL&SID=S26oNqVbYdc4Oi4DFM3&UT=WOS%3A000335489000004&SrcApp=literatum&action=retrieve&Init=Yes&SrcAuth=atyponcel&Func=Frame&customersID=atyponcel&IsProductCode=Yes&mode=FullRecord
[5] Barata, K., Bennett, R., Cain, P., & Routledge, D. From accounting to accountability: managing financial records as a strategic resource: Namibia: a case study. London: International Records Management Trust. 2001
[6] Ngulube, P. “Nature and accessibility of public archives in the custody of selected national archival institutions in Africaâ€, ERSABICA Journal. 2006;25:139-162
[7] Ngulube, P. Professionalism and ethics in records management in the public sector in Zimbabwe. Records Management Journal. 2000;10(3):161-173. Retrieved December 16, from: http://www.emeraldinsight.com.ezaccess.library.uitm.edu.my/doi/pdfplus/10.1108/EUM0000000007262
[8] Motsaathebe, L., & Mnjama, N. The management of High Court records in Botswana. Records Management Journal. 2009;19(3). Retrieved December 16, from: http://dx.doi.org.ezaccess.library.uitm.edu.my/10.1108/09565690910999175
[9] Mutare, G. An evaluation of the security of records at Chitungwiza Central Hospital. BA Honours Dissertation, Midlands State University, Gweru.2009.
[10] Katekwe, P. An investigation on the importance of security at Chinhoyi Records Centre. BA Honours Dissertation, Midlands State University, Gweru. 2008.
[11] Akussah, H. “Preserving documentary heritage in Ghana: the national archives of Ghana in focusâ€, unpublished doctoral thesis, University of Ghana, Legon. 2003.
[12] Woode, L.N.D.“Freedom of information (FOI) and the management of public sector records in Ghanaâ€, Unpublished MPhil Thesis, University of Ghana, Legon. 2008.
[13] Külcü, Ö. Quality documentation and records management: a survey of Turkish universities. Records Management Journal. 2009;61(5):459-473. Retrieved December 16, from: http://www.emeraldinsight.com.ezaccess.library.uitm.edu.my/doi/full/10.1108/0001253091098961
[14] Nengomasha, C. T. Managing Public Sector Records in Namibia: a proposed model. Information Development.2009;25(2):112-126. Retrieved December 12, from: doi:10.1177/0266666909104712
[15] Maguire, K. Old scores, new embarrassment. 2002. Retrieved December 14 from: http://politics.guardian.co.uk/byers/story/0,11320,728845,00.html
[16] McLeod, J., Hare, C. and Rusnah Johare. Education and training for records management in the electronic environment - the (re)search for an appropriate model. Information Research. 2004; 9(3). Retrieved December 10, from : http://www.informationr.net/ir/9-3/paper179.html
[17] Etherington, S., & Przybyla, A. M. Inventory and planning: The first steps in records management.2003. Retrieved December 12, from: http://www.archives.nysed.gov/common/archives/files/mr_pub76.pdf
[18] New South Wales Government. Records management surveys report.2004. Retrieved December 19, from: http://www.records.nsw.gov.au
[19] South Carolina Department of Archives and History. (2010). How to conduct a records inventory. Public records information leaflet #17.2010. Retrieved December 19, from: http://www.rmisc.gov/leaflets/Documents/pri/17.pdf
[20] Public Record Office. Records management: records and information surveys. 1999. Retrieved December 19, from: http://www.nationalarchives.gov.uk
[21] Roper, M &Williams, T. Strategic planning for records and archives services.1999. Retrieved December 19, from: http://www.irmt.org/
[22] Northumbria University. Records management information kit: undertaking a record survey. 2001. Retrieved December 19, from: http://www.jiscinfonet.ac.uk
[23] Maboreke, D. An evaluation of the effectiveness of records surveys in the management of public records in Masvingo Province. MInf Dissertation, National University of Science and Technology, Bulawayo. 2007
[24] Charman, D. Records surveys and schedules.1984. Retrieved December 20, from: http://www.unesco.org/webworld/ramp/html
[25] Idaho State University. Records surveys and schedules. 2006. Retrieved December 20, from: http://www.isu.edu//infformgmt/howto_inventory.shtml
[26] Graham, S. Conducting a records survey. 2003.Retrieved December 12, from: http://www.recordsmanagement.ed.ac.uk
[27] Chaterera, F. Evaluating the effectiveness of records surveys in the management of public records in Gweru-Zimbabwe. BA Honours Dissertation, Midlands State University, Gweru.Chaterera, F. 2012. Towards harnessing e-government adoption in Zimbabwe. Records Management Journal. 2008;30(2). Retrieved December 16,from: http://www.emeraldinsight.com.ezaccess.library.uitm.edu.my/action/doSearch?AllField=Evaluating+the+effectiveness+of+records+surveys+in+the+management+of+public+records+in+Gweru-Zimbabwe&content=articlesChapters
[28] State records of South Australia. Adequate records management - Security & accessibility. 2013. Retrieved December 19, from: http://government.archives.sa.gov.au/sites/default/files/20131106%20Adequate%20Records%20Management%20%20Security%20%26%20Accessibility%20Final%20V1_Copy.pdf
[29] National Archive. Records management policy. 2010. Retrieved December 19, from: http://www.nationalarchives.gov.uk/documents/information-management/rm-code-guide3.pdf
[30] Northern Territory Government. Department of Corporate and Information Services.Guideline for conducting a records survey. 2006. Retrieved December 19, from: http://www.nt.gov.au/dcis/nta
[31] South Carolina Department of Archives and History. How to conduct a records inventory. Public records information leaflet #17.2010. Retrieved December 19, from: http://www.rmisc.gov/leaflets/Documents/pri/17.pdf
[32] Sutcliffe, P. Building the corporate memory in the e-environment. Records Management Journal. 2003;13(2): 51. Retrieved December 12, from:http://search.proquest.com.ezaccess.library.uitm.edu.my/docview/223825804?accountid=42518
[33] Kansas State Records Management Manual. State records survey. 2004. Retrieved December 19, from: http://www.Kshs.org/government/records/stategovt/staterecordssurvey.html
[34] Okelloâ€Obura, C. Records and information management practices among SMEs in Tororo district, Uganda. Library Review.2012;61(6):447-469. Retrieved December 12, from: http://dx.doi.org/10.1108/0024253121128435
[35] Wamukoya, J. Records and archives as a basis for good government implications and challenges for records managers and archivists in Africa. Records Management Journal. 2000;10(1) Retrieved December 12, from: http://dx.doi.org.ezaccess.library.uitm.edu.my/10.1108/EUM0000000007254
[36] Docufile (Pty) Ltd. The 7 Core Competencies of a Great Records Manager. 2016. Retrieved July 12, from: http://www.docufile.co.za/the-7-core-competencies-of-a-great-records-manager/
[37] Whitbeck, Caroline. Ethics in Engineering Practice and Research. United Kingdom: Cambridge University Press.1998.
[38] Pojman, Louis. P. Ethics. Belmont, CA: Wadsworth.1995.
[39] Guy, Mary. E. Ethical decision making in everyday work situations.New York: Quorum Books. 1990.
[40] Bayles, Michael. D. Professional ethics. 2nd.ed., Belmont, CA: Wadsworth.1988.
[41] Jackling, B.; Barry J. Cooper; P. Leung; S. Dellaportas “Professional Accounting Bodies’ Perceptions of Ethical Issues, Causes of Ethical Failure and Ethics Education,†Managerial Auditing Journal.2007;22(9):928-944
[42] ICA Code. Code Of Ethics. 1996. Retrieved 12 Jul, from: http://www.ica.org/sites/default/files/ICA_1996-09-06_code%20of%20ethics_EN.pdf
-
Downloads
-
How to Cite
Imana Harun, Z., Farik Mat Yatin, S., Syahirah Mohamad Mobin, N., Norolazmi, N., Atiqaf Mahathir, N., Nazir Ahmad, M., & Iza Ahmad Kamal, J. (2018). Records Surveys and the Management of Public Registry. International Journal of Engineering & Technology, 7(3.7), 261-265. https://doi.org/10.14419/ijet.v7i3.7.16387Received date: 2018-07-27
Accepted date: 2018-07-27
Published date: 2018-07-04